Executive Assistant to President

We are seeking an experienced Executive Assistant to support our President and Management Committee at Vogel Law Firm full-time. The successful candidate will manage calendars; screen, prioritize and route phone, email correspondence, and inquiries; draft responses and documents; and schedule and plan meetings and teleconferences. The ideal candidate should have excellent attention to detail, organizational skills, and the ability to proactively identify challenges and work toward solutions.

• Manage the day-to-day calendars of the President and Management Committee with limited oversight
• Screen and prioritize phone and email correspondence and inquiries
• Read and route email correspondence, draft responses, documents, and presentations as requested
• Schedule and plan for external meetings, conferences, teleconferences, corporate events, etc.
• Manage expenses for President and office-related needs
• Uphold a strict level of confidentiality and operate with good, professional judgment
• Establish and maintain exceptional relationships both internally and externally
• Schedule and manage travel requests
• Manage ad hoc projects as needed

Requirements:

• 4+ years of related experience (prior administrative support required)
• Strong organizational and prioritization skills
• A high attention to detail
• Ability to excel in a fast-paced, ever-changing environment
• An ability to proactively plan for and anticipate needs and identify and execute solutions
• A record of managing highly confidential information and operating with good judgment
• Advanced Microsoft Office skills
• Excellent written and oral communication skills, with the ability to develop rapport and effective relationships with team members at all levels
• An ability to effectively listen to feedback and act on constructive feedback

Qualifications:

• An ability to multi-task and work in a fast-paced environment and quickly pivot when priorities shift
• Effective communication skills and feedback skills, with an ability to give and receive feedback and incorporate constructive, creative feedback in a collaborative manner
• An ability to work independently and as part of a team

Vogel Law Firm provides a comprehensive benefits package, including health (paid single or single plus dependents), dental, vision, paid time off (PTO) plus 9 paid holidays per year. 401K benefits are also available to eligible employees. Our wages are competitive and we pay for prior legal experience with the potential of annual bonus opportunities. We are a law firm that values life-work balance, recognizes achievement, applauds teamwork and celebrates both the individual and the practice group's efforts. Vogel has been honored as one of the top 25 Best Place's to Work.

If you have the skills and experience, we are looking for and are passionate about providing exceptional support, we encourage you to apply online. Any questions should be sent to recruiter@vogellaw.com.